Holding an event, especially if it is a corporate one, requires a lot of preparation and resources. An ordinary business that is not into the event planning industry might find this difficult for a variety of reasons. Luckily, there are professional event planners who can help you get the type of event you need.
But to ensure a successful event, it pays to work with a qualified event production agency that can help you with the task at hand. You find the right one by asking the right questions.
What is your area of specialization?
Different production agencies have different specializations. Work with one that has handled events in your industry. Doing so can help ensure that the quality of event you require will be delivered.
What services do you offer?
Agencies offer different types of services that come in packages and ones that can be customized. Knowing what they offer beforehand can help you decide which ones you need and can go without.
How do you charge?
Different agencies charge differently. Some charge by the hour, while others do it based on the services requested. Some others will be project based. Request for quotations from at least three different agencies, and then see which works best for your needs and budget.
How flexible are you with last minute changes?
There is no right or wrong answer. As a client, you should evaluate the type of flexibility you are looking for in an agency when this question is asked.
Do you own your crew and your tools?
It is best to work with an agency that has its own crew and tools. However, hiring freelance or part-time workers is also common. Knowing how many people will handle your event on the same day is important.
Ask as many questions as you want. This is the only way you can properly evaluate the type of agency you are dealing with and see if they are the right one for your event.